BarterFirst International
TRAVEL RESERVATION GUIDELINES
The Travel Department is a division of BarterFirst International. Our purpose is to book hotels, resorts and additional vacation opportunities. Please remember, however, we are not a travel agency and cannot function as one. As a trade exchange, our department must operate within the guidelines listed below:
- All reservations must be placed through BarterFirst International. Any reservation placed directly with the hotel/resort by a client, is considered a cash reservation and cannot be converted to trade. Due to trade agreement restrictions, some reservations cannot be processed until two weeks prior to travel date.
- We are frequently asked to check “availability” of a particular property. Unfortunately, we are unable to do so because we normally do not work through the reservations department, and at times have to request it through another reciprocal. The way trade contracts are established we have to submit a firm request and at that time a decision is made whether it will be accepted as a trade reservation. We have found that “availability” at a property can actually change within an hour – and going back to book later can have a different response. However, if a traveler insists on an availability check, there will be a $15 non-refundable cash fee, payable in advance.
- Reservations are not always placed directly with the hotel/resort, but may go through a third party. In some instances this can cause delays in confirming a reservation. Reservation request going through a third party could take up to ten (10) days or more depending on the time frame.
- In most instances, once a reservation is confirmed, it is considered non-cancelable. Please be certain your travel information is correct before your reservation is placed/requested. If cancellation is ABSOLUTELY necessary, a penalty may apply. FOR EVERY RESERVATION REQUEST, PLEASE FAX THE FORM TO THE BARTERFIRST OFFICE. IT IS IMPORTANT TO USE OUR RESERVATION FORM TO ASSURE ACCURACY ON BOTH OUR PARTS. IT MUST COMPETED COMPLETELY.
- The travel availabilities list is updated frequently. Travel inventory, however, can change on a daily basis. Always check with the travel department for the most accurate information. Travel brochures, because they are in short supply cannot be mailed or given to our clients. When visiting our office, however, we can usually show you our file copy of a hotel or resort in which you are interested.
- Cash booking fees may be charged to your credit card at a rate of $25 for domestic travel and $50 for International travel. These fees may be less for travel within the BFI member base.
We at BarterFirst International are here to serve you
and will do our utmost to help plan your vacation or reserve
your requested accommodations.
We appreciate your time, patience and cooperation.
BarterFirst International Travel Department
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